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ExCom Call September 24, 2015
For the final meeting of the 2014-2015 term, the ExCom discussed several transition items. The new term will start at the beginning of October and we want to make the transition as smooth as possible for all outgoing and incoming members. The Annual Report is in the final stages, it is a summary of all national and international events and opportunities APECS has hosted and the partners we have worked with over the last year. We extend a big thank you to everyone who has made our community stronger, contributing to both online and in-person events over the last year. A special thank to JS, for his leadership and enthusiasm, he has lead Excom and Council through a very exciting and productive year. Keep an eye out for the Annual Report for the overview of APECS’ accomplishments in 2014-2015. -
ExCom Call September 10, 2015
During its September 10, 2015 meeting, the Excom discussed several items. The 2015-2016 term is starting on October 1, 2015. The Council voted on and approved a restructuring of the APECS Council to be implemented at the start of the new term. The new structure removes the current committees (RAC, MIC, EOC), and replaces them with a working group structure that should allow the Council to work more efficiently and carry out current and future projects. Projects are currently being catalogued in a Google Doc, so that current work is not lost during the transition. The Excom also discussed progress on the Strategic Plan, which is coming together nicely. The Strategic Plan team will work on updating the draft and reformatting before the next Excom meeting on September 24. Finally, the Excom discussed the updated procedure for the APECS representative selection process, to ensure that APECS members are notified of available positions. -
ExCom Call July 30, 2015
The Excom discussed the continuing work on the APECS Strategic Plan and the Annual Report. There was also a discussion regarding the format of the new APECS Newsletter, which was published in July. It's looking good, and our new mailing list appears to be working well. We also discussed the status of ongoing projects related to the website upgrade. Remember that working on the Strategic Plan is a great way to get involved - contact the Excom if you want to help or have questions. -
ExCom Call July 20, 2015
The Excom discussed the remainder of the Council term, with two remaining Council meetings and then upcoming Council elections. Most of the meeting was spent discussing the strategic plan, figuring out the format and who is in charge of drafting chapters, and setting deadlines. There has been great progress for the first day of getting members to move over to the new email system. -
ExCom Call July 2, 2015
The Excom discussed plans for finalizing the writing of its strategic plan which will shape APECS activities in the coming years. It is also at this time of year that we start to collect information for our annual report and a new layout of this report was discussed. In other news, Heather and JS will be away this summer for fieldwork and we welcome Alice and Sílvia into the Excom whilst they are away. Ruth will temporarily take over as President. -
ExCom Call March 26, 2015
During its meeting on 26 March, the ExCom got updates on several items. The new website is working well and we continue to add material- upcoming will be fully updated APECS Funding and Graduate school databases. APECS is gearing up for several events in April. APECS will be well represented at EGU in Vienna, and at the end of April APECS will participate in ASSW and be involved in several side meetings during the week. Additionally, the program for the APECS World Summit, coming up June 6-8, is being finalized. Currently, 24 countries are represented, with representatives from all APECS national committees! It is shaping up to be a very exciting event. We also heard updates from the Organizational Review, the online survey is still open until April 6, 2015. Here’s your chance to add your opinions and ideas on how APECS should develop in the near future. -
ExCom Call March 12, 2015
The ExCom had another meeting on 12 March 2015 with Jenn, JS, Heather, Ruth, Tristy and Gerlis in atttendance On the agenda were discussions of plans for Directorate funding after the current funding period ends at the end of 2016. We also discussed current funding applications that we are involved in and brainstormed potential future funding calls to apply to. The second agenda item was an update regarding the plans for the APECS World Summit. The event is coming together nicely and the organizers were happy about additional funding that was approved. About 60 people will currently come together and we will open up more spaces for other APECS members if they bring their own funding. An announcement will be send out in the next week to the APECS membership. For the rest of the call, the ExCom discussed the process of the agreements with our National Committees. And of course a reminder to fill out the APECS Review survey as part of the APECS organizational review!
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ExCom Call February 26, 2015
At the Excom meeting on 26 February we discussed several items. A survey designed by APECS members in conjunction with ICARP III has now been released to solicit ideas from early career researchers (ECRs) on how to better support ECRs (training, funding etc.) involved in Arctic research and in the next week a survey to evaluate APECS activities and organisation for the Organizational Review will open for participation. We also discussed the status of our Advisory Committee and are continuing work on LoAs and MoUs with our National Committees. -
ExCom Call January 15, 2015
The ExCom has been very productive in its term with no sign of slowing. For the first call of 2015, the ExCom put into action both short and long- term objectives that were set out in our Priorities document. Coming soon, APECS will be launching a new website! This will not only give APECS a new look, but aims to be easier and faster to find information and keep members updated. We have submitted our Arctic Council observer application at the end of December, and are currently putting together proposals for project funding. Partnerships and international collaboration is at the center of APECS activities, and we are working on renewing formal agreements with our partners and adding new partnerships. In addition, we will be signing formal partnership agreements with all APECS national committees. Looking ahead, the ExCom will be working on a 5-year strategic plan for APECS. The first step of this process is to have a critical review of the organization. The ExCom has now assembled a team that will do a full Organizational Review with results anticipated later in the year. -
ExCom Call November 6, 2014
Since the last meeting all of the sub-committees (EOC, MIC and RAC) have had individual meetings to plan their projects for the next year and during this call the sub-committee co-chairs updated the Excom of the results of these first meetings. Work on fundraising for the APECS World Summit continues as does work on our Priorities and Strategy Documents. In addition, we discussed how the Excom will participate in Antarctica Day (1 December) as this coincides with our in-person meeting. -
ExCom call October 23, 2014
The main focus of the October 23rd Excom meeting was on keeping our projects moving forward and planning for the upcoming face-to-face meeting of the Excom in November. A top priority is completing the 2014-2015 Excom Priorities document, which will set the direction for this year’s Excom. Planning and fundraising continue for the APECS World Summit in Bulgaria in 2015, and the Excom is working on strengthening relationships with APECS’ National Committees. -
ExCom call October 9, 2014
Besides a few transitions items, like finding co-chairs for the various council committees, the excom spent a lot of the October 9th meeting discussing objectives and priorities in the coming months. One of these priorities is to have a full organizational and strategic plan for APECS. In order to complete this, we will be putting together a team of old and new members, who will critically evaluate the structural organization of APECS during the fall. Understanding the structure of APECS will help develop APECS' 5-year strategic plan. Since we are very dynamic organization and at 8-years old, it is important that APECS has long-term goals and vision for the future as it develops. A quick look at the activities planned for this year shows that we will need to find funding opportunities to support our webinar series and various in person events. -
ExCom Transition call 2014-2015
The annual term transition is an exciting period for APECS! On September 29th, the Excom held its transition call, where the out going excom members pass on their advice and reflection to the newly elected excom members who will be taking on excom responsibilities for the next term. The new excom got right down to business to elect a president, discuss work flow strategies, and determine when and where to hold the 2 day in-person meeting. The whole excom meets only once a year, typically early in the term, to create a strategic plan and discuss project priorities for the year- and most importantly get to know each other!
A huge thank you for the hard work and dedication to 2013- 2014 excom: Christie Logvinova, Frigga Kruse, Russell Fielding, Jean-Sebastian Moore, Iglinka Trifonova
Leading APECS for the 2014-2015 term are: Jean-Sebastian Moore as predident; Tristy Vick-Majors, Ruth Hindshaw, Heather Mariash, and Ivan Dubinenkov as vice presidents. Meet the new Excom here. Bringing years of experience, Jennifer Provencher and Yulia Zaika will continue to mentor the new team as ex-officos.