If you plan to email list-serves and your colleagues about your session, you'll need some idea of how to write this email and what to include. Its your job to 'rally the troops' and generate some interest and energy in your session - to encourage people to attend the conference and submit abstracts to your session. Here are a few basic examples, as well as 'real life' samples from two popular list-serves: Cryolist and ArcticInfo.
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Standard Session Advertisement Example
Subject: Call for Abstracts: Session Title, Name of Conference
-- Apologies for Cross-posting (its nice to put this here if you send it to many list-serves and people on the same day)
Dear colleagues,
We would like to draw your attention to Session add your session number and title here at the insert name of conference here in insert name of city, country where conference will be held from insert dates of conference here. For more information on the conference, visit: insert conference website link here.
Paste your session description here
We hope you consider submitting an abstract and attending the conference.
Sincerely,
Your name, affiliation, email address
Name(s) of the other convener, affiliation, email address
-- if more conveners, add them too :) -
Session Advertisement Example from Cryolist
Send your email to This email address is being protected from spambots. You need JavaScript enabled to view it.
Subject: Session C19: Measuring and interpreting glacier surface velocities, AGU Fall Meeting 2011
-- Apologies for Cross-posting
Dear Cryolist,
We would like to draw your attention to the following session on the measurement and interpretation of glacier surface velocities at this year's AGU fall meeting.
C19: Measuring and Interpreting Glacier Surface Velocities
Knowledge of glacier and ice sheet surface velocities plays a key role in our expanding understanding of the cryosphere's responses to climate and ocean forcing. From yielding estimates of ice flux to constraining flow models, present velocities serve as a starting point for predictions of eustatic sea level rise. Knowledge of glacier velocities is also essential for estimates of glacier erosion. Satellite imagery offers great potential for the extraction of new velocity fields. Other methods include, but are not limited to, roving GPS, aerial photogrammetry, time-lapse cameras, LiDAR and SAR Interferometry. For this session, we particularly encourage abstracts that use glacier velocity data to further our understanding of glacier dynamics, demonstrate methods to increase temporal and spatial resolution of glacier and ice sheet velocities, and offer sanity check comparisons between multiple methods.
Please consider submitting an abstract.
Sincerely,
Yushin Ahn
Byrd Polar Research Center, The Ohio State University
Timothy Bartholomaus
Geophysical Institute, University of Alaska Fairbanks
Tad Pfeffer
University of Colorado
Ethan Welty
University of Colorado -
Session Advertisement Example from ArcticInfo
This is the standard format that ARCUS uses when advertising sessions. It helps them a great deal if you can submit your session to them in this format. Also note that they don't 'wrap text', they cut off lines after a few words - look at the example. Send your announcement to This email address is being protected from spambots. You need JavaScript enabled to view it..
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Subject: Call for Abstracts for Session ED51, Using International Networks to Develop the Future Global Geoscience Workforce, AGU Fall Meeting
Session Announcement and Call for Abstracts
American Geophysical Union Fall Meeting
5-9 December 2011
San Francisco, California
Abstract Submission Deadline for all Sessions:
Thursday, 4 August 2011
Sessions ED51 - Using International Networks to Develop the Future Global
............Geoscience Workforce
Organizers of Session ED51, "Using International Networks to Develop the Future Global Geoscience Workforce," announce a call for abstracts. The session will be convened at the American Geophysical Union (AGU) Fall Meeting, 5-9 December 2011 in San Francisco, California. As the geoscience workforce becomes increasingly global, geoscience graduates need to be equipped with strong geoscience skills and experience in international collaboration. Data from the IUGS Global Geoscience Taskforce indicates that developed nations face the immediate need to replace the current wave of retiring geoscientists while developing nations need to bolster human and capital infrastructure to support the training of future geoscientists. International geoscience networks, which remove geographical constraints and connect geoscientists via the web, may help solve the unequal distribution of geoscience capacity while providing geoscience students with the ability to develop international experience.
The abstract submission deadline for this and all other sessions is Thursday, 4 August 2011 at 11:59 p.m. Eastern Daylight Time. To submit an abstract, you must enter the first author's current AGU member ID and password at: http://agu-fm11.abstractcentral.com/.
Amel Barich, Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Leila Gonzales, Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Christopher Keane, Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Allen Pope , Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
